10 Business Tools for Small Business, Kick Start Your Business in 2025

Ultral useful tool which can improve any Business in 2025. In This fast-growing Business world, it is important to update the latest tools. Here are 10 essential and useful business tools that every Business needs.

you’re about to learn tools which will help you in

• improving connection with team
• Tracking personal progress
• Tracking employes progress
• Tracking projects progress
• Improve work efficiency
• Eazy to handle heavy work

let’s get started.

1. ProofHub

An Ultimate Project management and productivity platform. 

This tool helps you with.

1. Working efficient
2. Efficient collaboration with your team.
3. Avoiding workspace conflicts

ProofHub is different from others. This tool provides team collaboration with work management under a single roof. Sending huge amounts of files can be a problem. Another platform allows limited sharing capacity. With proof hub, your team can avoid facing these frustrating problems.

Sharing work by attaching files direct to the tasks. From computer or cloud storage such as Google Drive, OneDrive, box, and Dropbox. Keeping everything organized.

Key features of ProofHub

• Bringing all projects to one place
• Improve your workflow.
• Efficient Management of  your team 
• Instant contact with your team
• Ease to share documents.

What do Users like about ProofHub?

• A wide range of features under a single platform. eliminates need to invest in different apps.
• Intuitive user interface and minimal learning curve.
• No per-user fee. Flat pricing structure for limited users.
• Customization permissions to user: owner, admin, and normal user.
• Ability to set task priorities and add many assignees to tasks.

What do users don’t like about ProofHub?

• Overwhelming modifications
• Limited integration Capabilities but useful.

Pricing of ProofHub.

Proofub offers two plans.

• The essential plan costs you 45 dollars per month for unlimited users
• The ultimate control plan costs 89 dollars per month.

2. HubSpot

A second business tool you need to improve your business in 2025 is HubSpot.

HubSpot starter bundle is an all-in-one  solution, empowering startups to grow better. Includes ultra-useful tools for marketing, sales, and customer service. Without any effort, you can attract, engage, and delight customers at scale.

Key features of Hubspot

• AD tracking & Targeted campaign launching, ads ROI tracking.
• AI content writing to generate compelling website copy, social media post
• AI-powered website builder to create custom responsive website converting visitors into leads.
• Landing page designer for high-converting pages.
• Email automation, sending personalised marketing emails. This will improve engagement with your audience and cut manual work

What do users like about Hubspot?

• Simplifying your tech stack within one platform eliminates need for vast solutions
• Starts small and scales as you grow with affordable  
• Saving time and resources. With powerful automation and AI tools to streamline your marketing efforts.
• Making data-driven decisions.
• Built-in analytics to provide actionable insights to grow your business.

What do users don’t like about Hubspot?

• Migrating from other systems, getting your team to speed takes time & effort upfront.
• Requires some initial learning of leverage all the tools the platform offers.
• Add-ons

Pricing of Hubspot.

HubSpot starts at $20 per month for each seat. You can save up to 25% by paying annually which costs $15  per month for each seat.

Also Read:- Is HubSpot, suitable for You? How can you benefit from this tool?

3. GanttPRO

The third tool you need to improve your business in 2025 is GanttPRO . Not because you are reading this. But because of this helped many with Chart management.

Gantt diagram facilities break projects into tasks. Setting dependencies and making key milestones is one of this tool’s key feature.

Key features of GanttPRO.

• A easy to use Gantt chart for detailed planning
• More Views (a board, list, and calendar)
• Advanced portfolio management.
• Professional resources allocation.
• Deadline management and time tracking
• Project import and export.
• Pre-made Gantt chart templates for an easy start.

What do Users like about GanttPRO?

• Simultaneous simplicity and power. It helps teams visualize plain tasks and manage complex projects.
• Automated task scheduling saves time. Quick creation of detailed charts.
• Enhanced collaboration that streamlines task delegation. Progress tracking and communication among team.

 What do users don’t like about GantPRO?

• Inexperienced teams with simple projects may find the multifunctional tool complicated.
• Integration capabilities with other management tools could be wider.

Pricing of GanttPRO.

• Basic plan costs $7.99 per user/month.
• Pro plan costs $12.99 per user/month.
• Business plan costs $19.99 per user/month.

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4. Time Doctor

Forth tool you need to improve your business in 2025 is Time Doctor

An employee friendly time tracking software businesses use to track employees. Tracking employee’s activity throughout the day. Providing actionable insights to improve performance. This tool makes business from remote easy.

Time Doctor helps you track time spent by an employee on each project. providing insights of non-work related sites, away from the computer of your employee.

Key features of Time Doctor.

• Time tracking and employee monitoring for increased visibility and work insights.
• Product measures and summary reports to analyze the performance.
• Screenshot, screen recording.
• Distraction alert to stay focused on a task.
• Online timesheets and payroll for accurate and easy payment.

What do users like about Time Doctor?

• Accurate time tracking.
• Intuitive and user friendly interface.
• Detailed reports and insights.

What do users don’t like about Time Doctor?

• Inaccuracies in screenshots and activity levels.
• Poor customer service.
• Not easy to cancel a subscription

Pricing of Time Doctor.

• Basic plan costs $5.9 per user/month.
• Standard plan costs $8.4 per user/month.
• Premium plan costs $16.7 per user/month.

5. EverNote

Fifth tool you need to improve your business in 2025 is EverNote

An amazing app to organize your work life. This tool helps you take notes to remember everything. From organizing your work to completing projects on time. It’s easy to find information you need with this tool.

EverNote is more than a simple note-taking tool. Turning into Google Docs, create, and assign tasks inside your notes due dates, flags, and reminders.

You can add text, images, audio, scans, PDFs, and documents. And convert all of them into tasks.

Key features of Evernote.

• Taking notes by adding visual elements and files.
• Sync notes to all devices to work anywhere.
• Find notes with a powerful search.
• Built-in templates to create better notes.
• Connect notes to your google calendar.

What do users like about Evernote?

• Ease of use and intuitive user interface.
• Versatile note-taking capabilities.

What do users don’t like about Evernote?

• Restricted free plans overpriced paid plans
• Limited sharing capabilities.
• Not powerful software for task management.

Pricing of Evernote.

• Free plan to get started with limited features.
• Personal plan costs $14.99 per user/month
• Professional plan costs $17.99 per user/month.
• Team plan costs $24.99 per user/month.

6. Calendly

Sixth tool you need to improve your business in 2025 is Calendly. Popular tool and used by every successful business.

An online appointment schedule platform helps you to automate meeting schedules. Eliminates back and front communication. You can connect your calendar to Calendly.

This tool sends reminders, follow-ups, and links to reschedule meetings.

Key features of Calendly.

• Sharing your calendly availability with others for automated meeting scheduling.
• Automatic reminders, follow-ups, and links to reschedule meetings.
• Integrate with most daily use software.
• Schedule a team based on availability.

What do users like about Calendly?

• User interface. The booking page is intuitive.
• Supports both desktop and mobile.
• Secure platform to schedule meetings.

What do users don’t like about Calendly?

• Sync issues when connected with multiple calendars.
• Low customer support

Pricing of calendly

• Free for individuals with basic scheduling.
• Standard plan costs $10 per seat/month.
• Team plan costs $16 per seat/month.
• Enterprise plan starts at $15k per year.

7. Loom

Seventh tool you need to improve your business in 2025 is Loom

One of the best online tools for businesses to share async video messages. Loom allows you to record your screen and camera. This will save you time by creating one video to explain everything. 

Key features of Loom

• Record your screen and camera to create a video message
• Responds to videos with interactive features.
• Sharing a video with a link and recipients can watch video without logging in.

What do Users Like about Loom?

• It’s easy to use 
• Works on all devices.

What do users don’t like about Loom?

• It crashes often. You need a good hardware configuration.
• Bad customer support experience.

Pricing of Loom.

• Free to get started.
• Business plan costs $12.50 per creator/month.
• Enterprise plan, available by contacting sales team.

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8. Mailchimp

Eighth tool you need to improve your business in 2025 is Mailchimp

Either to Win new customers or to improve engagement with existing costumers. This tool is best.

This tool helps you run effective email marketing campaigns for your brand. It also includes costumer behaviour insights and help from AI.

With this tool in hand you can deliver personalized emails to right audience. This will based on customers buying behavior, survey responses, and chat interactions.

Key features of Mailchimp.

• Create automated personalized email campaigns with  market segment.
• Delivering personalized emails based on buying behavior and survey responses.
• Market automation to trigger emails based on customer behaviour.
• Templates and content creation to create emails.
• Reporting and analytic for insights.

What do users like about Mailchimp?

• Intuitive user interface.
• Robust features.
• Marketing automation to save time and effort.

What do users don’t like about MailChimp?

• Learning curve. Needs time to get used to software
• Poor customer service.

Pricing of MailChimp.

• Free to get started with 1,000 emails per month.
• Essential plan costs $4.59 per month for 12 months ( send 5,000 emails per month)
• Standard plan costs $6.86 per month for 12 months ( send 6,000 emails per month
• Premium plan costs $137.24 per month for 12 months ( send 150,000 emails per month)

Also Read:- Is Mailchimp, Suitable for You? How can you benefit from this tool?

9. Sprout Social

Ninth tool you need to improve your business in 2025 is Sprout Social

A complete social media management software. helps you create schedule and publish content on social media. Handling your social media engagements and tracking your social media journey with data.

You can manage all your business social media accounts. YouTube, Twitter Instagram, Facebook, Ticktok, and Pinterest. manage every platform from a single tool.

Sprout Social is a great tool for managing social media presence.

Key features of Sprout Social.

• Create social posts and share with Eaze.
• Schedule your posts across all platforms at once.
• Analytics for Instagram, Facebook, Ticktok, and Twitter.
• Engagement to view all conversations in one platform
• Detailed report to provide you with insights.

What do users like about SocialSprout?

• Easy to use, learn, and set up
• All features are under one platform.
• Automated chatbot to interact with audience.

What do users don’t like about Social Sprout?

• Poor onboarding experience
• Overpriced.

Pricing of Social Sprout.

• Standard plan costs $199 per seat/month
• Professional plan costs $299 per seat/ month
• Advanced plan costs 399 per seat/ month.

10. ZenDesk

Final tool you need to improve your business in 2025 is Zen Desk

Helping you run your business customer support like a pro. This tool provides you centralized platform. Track, organize, and solve all your tickets. You can also run many channels with ZenDesk.

Zen Desk uses power of AI to send tickets to best agent for job, solve costumer issues faster. This tool can turn data into useful insights.

Key features of ZenDesk

• CRM to see your costumer data in one place
• Ticketing system to track, organize and solve all your tickets.
• Messaging for personalized conversations across channels
• Speaking direct to customers with voice calling.
• AI and automation to solve customer issues faster.

What do users like about ZenDesk?

• Routing and intelligence to send tickets to best agent for job.
• Integrating with most of your daily use software
• Easy to use and navigate.

What do users don’t like about ZenDesk?

• Poor costumer support
• Expensive paid plans

Pricing of ZenDesk.

• Suite Team plan costs $55 per agent/month.
• Suite Growth plan costs $89 per agent/month.
• Suite Professional plan costs $155 per/month

Frequently Asked Questions